Question 1

What types of meetings does the management system support?

Accepted Answer

The system supports safety committee meetings, monthly project performance reviews, risk management meetings, and Management Reviews. You can customize templates for each meeting type based on specific requirements, such as mandatory attendance logs or fixed agenda items, ensuring consistent documentation across all sites.

Question 2

How are meetings created, and how are invitations and reminders sent?

Accepted Answer

You create a meeting or toolbox talk from a configured type, with its date and time, location, chair, organization and agenda, and it can recur. Invited people are notified in the app and by e-mail and see it on their Home calendar, and files can be kept with the meeting.

Question 3

Can meeting minutes be documented and linked to attachments?

Accepted Answer

Yes. Points of discussion, decisions, and recommendations can be recorded in a unified format, with the ability to upload presentations, photos, or related reports. This makes it easy to refer back to previous meetings if an issue recurs or the project team changes. You can also generate an official PDF minutes document to share with all parties.

Question 4

How are meeting decisions converted into trackable tasks?

Accepted Answer

Tasks can be created directly from meeting recommendations by assigning a responsible person, due date, and priority level, all linked to the original minutes. A tracking dashboard shows what has been completed and what is overdue, preventing decisions from remaining “on paper” only. The status of each recommendation can be followed in subsequent meetings until closure.

Question 5

Does the system support attendance tracking and signatures?

Accepted Answer

Yes. Attendance can be taken by name, by QR check-in (signed in or through a public link), by on-screen signature or from an uploaded sheet, and each mark records how it was taken. A printable attendance sheet and meeting PDF are available in English or Arabic, and the register exports to Excel for further analysis.

Question 6

How does the system support participation and consultation per safety requirements?

Accepted Answer

Documenting meetings and safety committees provides a formal channel for employees to participate in health and safety decisions and submit their feedback. Storing agreements, participant lists, and approvals increases transparency and trust. This aligns with modern safety management standards that emphasize worker participation as a core element.

Question 7

Can Management Review meetings required by certain standards be managed?

Accepted Answer

Yes. A Management Review meeting type can be configured with its own agenda, for example KPIs, audit results, significant incidents, objectives and improvement plans, and can require approval of the minutes. Decisions are recorded in the minutes, and agreed actions are raised in the corrective actions register and linked back to the meeting.

Question 8

How can past meetings be searched, archived, and retrieved quickly?

Accepted Answer

The meetings register has tabs and filters, including by meeting type, so past meetings and toolbox talks can be found quickly and exported to Excel. Each meeting keeps its agenda, decisions, actions, attendance, related records and history, so knowledge stays with the project when people change.

Safety Meetings & Toolbox Talks

Why Safety Meetings & Toolbox Talks matters

From first entry to closure

What you can do

Configurable meeting and talk types

Meetings register and record page

Attendance by name, QR, signature or sheet

Minutes through approval

Actions in the corrective actions register

Versioned talk topic library

Printable sheet, PDF and Excel export

Calendar entries

In the field

What changes for your organization

Who benefits

Frequently asked questions

See it working with your own processes