The challenge
Out-of-date procedures stay in circulation, and nobody can prove that the people on site have read the current version. Collecting HSE plans and method statements from contractors depends on e-mail chasing.
Risk & compliance Available
Documents Library
Controlled HSE documents with revisions, approvals, distribution and acknowledgment.
The Documents Library is a controlled document system for HSE plans, procedures, policies and partner submissions. Every revision has its own file and approval run, published versions are sealed, and distribution and acknowledgments show who has read what.
Capability map
18 capabilities- Capability6
- Workflow5
- Reporting2
- Alerts2
- Integration1
- Governance2
7 workflow stagesMobile & field
Overview
Why Documents Library matters
How Green Codes Pro helps
Documents move through a configurable review and approval workflow before publication, and each new revision supersedes the previous one while keeping it readable. Published versions are distributed to people, companies or project roles who acknowledge them, and partners are asked for documents through tracked requests.
How it works
From first entry to closure
The 7 stages a record moves through, from the first entry to a verified close.
- 01
Stage 1
Draft
- 02
Stage 2
Technical review
- 03
Stage 3
HSE review
- 04
Stage 4
Approval
- 05
Stage 5
Publish and distribute
- 06
Stage 6
Acknowledge
- 07
Stage 7
Review or supersede
Capabilities
What you can do
18 documented capabilities, each verified against the product.
18 capabilities
- Capability
Controlled document register
Numbered documents organised by category, type and folder, with owner, controller, confidentiality level, tags and project or company.
- Capability
Revision control
Each revision has its own file and approval; a published version is sealed and the previous one is superseded but stays readable in the revision history.
- Workflow
Configurable approval workflow
Draft, technical review, HSE review and approval with signature, plus executive approval for corporate policies; reviewers can return a document for rework.
- Workflow
Organization review of partner documents
A partner's document is reviewed by each organization above its company on the project chart, from bottom to top.
- Capability
Distribution
Send a published version to people, companies, positions on the project chart, role types, projects or everyone.
- Workflow
Read and acknowledge
Recipients acknowledge each version by a due date, with reminders for overdue acknowledgments and tallies for owners.
- Alerts
Review and expiry reminders
Review intervals per document type set the next review date, with warnings before review and expiry dates.
- Workflow
Document requests to partners
Ask a partner company for a document with instructions and a due date; their submission can be returned or accepted and published under their company.
- Capability
My Documents for partners
Partners see their company's documents, what was distributed to them and their open requests — never another company's documents.
Mobile & field
In the field
Documents, requests and acknowledgments are available in the responsive web app, including partners' My Documents pages.
Business advantages
What changes for your organization
Only the approved, current revision is in use, with full revision history.
Evidence of who received and acknowledged each document.
Review and expiry dates that remind owners before documents go stale.
Partner documents requested, reviewed and published in one place.
Confidential documents reach only their owners and explicit recipients.
Who benefits
- HSE directors
- Compliance managers
- Project directors
- Contractors
- Employees
Documents Library
See it working with your own processes
Book a live demo with a product specialist, or request a quotation tailored to your users, projects and sites.