Every change screened, reviewed, approved and verified before it goes live.
Change requests move from request through screening, classification, multi-discipline impact review, risk assessment, an approval matrix, implementation, pre-start-up verification, activation, post-implementation review and closure. Temporary changes expire, extend or revert, and emergency changes can be authorised first and reviewed retrospectively.
Capability map
16 capabilitiesOverview
The challenge
Changes to processes, equipment, organization or procedures are made without a structured review, and temporary changes quietly become permanent. Incidents later reveal that nobody assessed the risk or updated the documents and training.
How Green Codes Pro helps
Green Codes Pro enforces every gate on the server: organization rules classify the change, route discipline reviewers and seat the approval matrix — never the requester — while readiness lines and activation blockers ensure actions, documents and training are complete before the change goes live.
How it works
The 7 stages a record moves through, from the first entry to a verified close.
Stage 1
Request
Stage 2
Screen and classify
Stage 3
Impact review
Stage 4
Approve
Stage 5
Implement
Stage 6
Verify and activate
Stage 7
Review and close
Capabilities
16 documented capabilities, each verified against the product.
16 capabilities
Raise a change with its type, category, project, proposed change and justification, or raise it from an incident, finding, action, observation, NCR or material submission.
Answer the screening questions and decide whether a change is required; organization rules classify the change and decide when a risk assessment is mandatory.
Reviewers are routed by impact area — HSE, environment, engineering, occupational health and others — each with its own checklist; all must finish.
Rules seat the approvers — one seat per line, never the requester — and each approval is signed.
Start or link a risk assessment and read its worst initial and residual bands back onto the change.
Track implementation with actions (purpose, gate, mandatory), affected documents, training enrolments and linked permits, with readiness lines per gate.
Every required verification item must pass, with evidence where asked, and activation blockers must clear before the change goes live.
Temporary changes have a maximum duration, expiry warnings, controlled extensions and reversal.
Authorise an emergency change so it goes live at once, with the remaining stages completed retrospectively and reminders when they are overdue.
AI-assisted
Where AI is configured, five AI tools help find and summarise changes, find similar past changes, suggest impact areas and surface lessons; none of them approves, rates or closes a change.
AI suggestions support qualified people — they never replace professional review, and every decision stays with your team.
AI across the platform →AI change assistance
Where AI is configured, find and summarise changes, see similar past changes, get suggested impact areas and lessons — AI never approves, rates or closes.
Mobile & field
Change requests can be started as drafts through WhatsApp where configured, with location and signature capture on the form.
Business advantages
No change goes live without its review, approval and verification gates.
Each discipline reviews the impacts that concern it.
Temporary changes are tracked to expiry, extension or reversal.
Emergency changes are authorised quickly and reviewed afterwards.
Risk, actions, training, permits and documents stay linked to the change.
Management of Change
Book a live demo with a product specialist, or request a quotation tailored to your users, projects and sites.
