Report, classify and close every accident and near miss — with the rates leadership needs.
Record accidents, near misses and unsafe conditions with the people involved, injuries, environmental and asset impact, and cost. A configurable severity matrix suggests the actual and potential level, regulatory notification deadlines are tracked, and the approved report is issued to its distribution with acknowledgement.
Capability map
22 capabilitiesOverview
The challenge
Incident data is scattered across forms and spreadsheets, so classification is inconsistent and lost-time or recordable rates are recalculated by hand. Regulatory deadlines and distribution of the final report depend on individual memory.
How Green Codes Pro helps
Green Codes Pro captures each incident once — from desk, phone, offline or WhatsApp where configured — and applies the organization's own classification rules, preliminary-report deadlines and approval workflow. Executive dashboards compute TRIR, LTIFR and DART rates against the organization's targets from the same records.
How it works
The 7 stages a record moves through, from the first entry to a verified close.
Stage 1
Report
Stage 2
Classify
Stage 3
Preliminary report
Stage 4
Investigate
Stage 5
Approve
Stage 6
Issue report
Stage 7
Close and review
Capabilities
22 documented capabilities, each verified against the product.
22 capabilities
Report an accident, a near miss or an unsafe condition, with guidance on which applies.
Record what was affected — injury, illness, environmental discharge, equipment failure, shutdown, fire, gas leak, permit breach, security breach or reputation — with severity, duration and cost.
Name the employees, contractors, visitors or members of the public involved, and the witnesses.
Record each injured person's nature of injury, injury types and injured body parts on a front and back body map, with shift details.
Flag lost time, restricted work, medical treatment and fatality, and track estimated and actual days lost or restricted and the return-to-work date.
A configurable severity and likelihood matrix suggests the actual and potential incident level and marks high-potential incidents; any choice that differs from the suggestion needs a recorded reason.
Each organization defines its own incident categories, levels, cause types and injury vocabulary in Settings.
Set how many hours each incident level allows for the preliminary report and remind the investigator or task holder once a day when it is late.
See which incidents oblige a notification to an authority and by when, produce the notification as a PDF, attach proof of submission and flag any sent late.
AI-assisted
Where AI is configured, it can suggest an incident level from the recorded impact, summarise an incident and find similar past incidents; incident search can match by meaning when an embedding model is assigned. People review and decide on every suggestion.
AI suggestions support qualified people — they never replace professional review, and every decision stays with your team.
AI across the platform →Search incidents by meaning
Describe what happened in your own words to find similar incidents; matching by meaning works where an embedding model is assigned, otherwise it searches by words.
AI incident suggestions
Where AI is configured, it can suggest a level, summarise the incident and list similar incidents; each suggestion is accepted or dismissed by a person.
Mobile & field
Report from a phone with photos, location pin and signature, capture offline and sync later, and approve, return or close workflow steps from a phone with camera evidence.
Business advantages
Consistent classification through a configurable severity matrix with recorded overrides.
Injury details, lost days and return to work captured in one place.
Regulatory notification deadlines tracked with proof of submission.
Leadership sees lagging and leading indicators against targets without manual calculation.
Approved reports are issued and acknowledged with a traceable version.
Periodic reviews give management a signed-off record of each period's incidents.
Incident & Near-Miss Management
Book a live demo with a product specialist, or request a quotation tailored to your users, projects and sites.
