The challenge
Paper visitor books and ad-hoc approvals leave sites unsure who is expected, who is inside and who has overstayed. Visitor personal data is often over-exposed at reception.
Security Available
Visitor Management
Invite, approve, badge and check in visitors with a QR pass the gate expects
Visitor Management runs the full visit: invitation or walk-in, approval configured per visitor type, a digital QR pass, reception and gate check-in and check-out, access cards, escorts and overstay alerts. It is part of Security Operations and shares its gates, watchlist and presence view.
Capability map
14 capabilities- Capability4
- Workflow2
- Reporting2
- Alerts2
- Integration1
- Governance3
6 workflow stagesMobile & field
Overview
Why Visitor Management matters
How Green Codes Pro helps
Hosts invite visitors in the platform, approvals follow the levels set for each visitor type, and the approved visitor receives a pass by e-mail. Reception and gates check passes from live records, while ID numbers stay sealed and confidential visits stay restricted.
How it works
From first entry to closure
The 6 stages a record moves through, from the first entry to a verified close.
- 01
Stage 1
Invite or walk-in
- 02
Stage 2
Approve
- 03
Stage 3
Issue QR pass
- 04
Stage 4
Check in at the gate
- 05
Stage 5
Escort and monitor
- 06
Stage 6
Check out
Capabilities
What you can do
14 documented capabilities, each verified against the product.
14 capabilities
- Workflow
Visitor invitations and walk-ins
Hosts invite visitors in advance or reception registers a walk-in, with visit window, site, host and visitor type.
- Workflow
Approval levels per visitor type
One approval template where each level, from host to department manager, executive office, HSE, security and site manager, is switched on per visitor type in settings; types with no levels approve on submission and say so on the timeline.
- Alerts
Digital QR visitor pass
Once approved, the visitor receives a pass by e-mail showing name, host, site, window and QR, never an ID number; a ready WhatsApp or SMS message can also be shared where configured.
- Capability
Reception and gate desk
Reception sees today's expected visitors, checks them in and out, and runs pre-checkout checks such as returned cards from one screen.
- Capability
Pass validation at gates and points
Scanning a pass at a gate or point checks status, window, site and escort rules on the server, and visitors can be turned away with the reason recorded.
- Capability
Printable visitor badge
Print a badge for a visit carrying the visitor, host and the QR the gate scans.
- Capability
Access card inventory
Issue and return access cards against visits, mark them lost, damaged or retired, print card sheets and get alerts for unreturned cards.
- Governance
Escort requirements
Visits or points can require an escort; the gate warns or blocks when an escort is missing or unassigned.
- Alerts
Overstay sweep and host notifications
A scheduled sweep flags visitors still inside after their window, escalates, and notifies hosts of arrivals and overstays.
Mobile & field
In the field
Visitors open their own digital pass on their phone; staff scan the pass QR at reception or the gate from a phone.
Business advantages
What changes for your organization
Gates know who is expected before they arrive
Approval routes set per visitor type without technical changes
Overstays and unreturned access cards surfaced automatically
Visitor privacy protected with sealed IDs and restricted VIP visits
Visitors appear in the same on-site presence and muster lists as staff
Who benefits
- Security managers
- Facilities managers
- Operations directors
- Site supervisors
- Employees
Visitor Management
See it working with your own processes
Book a live demo with a product specialist, or request a quotation tailored to your users, projects and sites.